A Policy Guiding the Regular Staff Development Webinar Initiative

1. Policy Statement

Orapuh is committed to the continuous professional development of its staff. The Orapuh Insight Series (OIS) provides a structured platform for regular training, knowledge exchange, and staff development through webinars. This policy outlines the principles, structure, and operational guidelines governing the OIS.

2. Purpose

The purpose of this policy is to:

  • Establish a clear framework for the planning and delivery of the OIS.

  • Support the professional growth and capacity development of all Orapuh staff.

  • Promote a culture of lifelong learning, innovation, and collaboration within the organisation.

3. Scope

This policy applies to:

  • All Orapuh staff, including full-time, part-time, volunteer, and contract staff.

  • Internal and external resource persons engaged to deliver OIS sessions.

  • All administrative levels, entities, and units within Orapuh.

4. Objectives of the OIS

  • Provide monthly webinars addressing staff development needs.

  • Facilitate skills enhancement in leadership, management, teaching, research communication, wellbeing, digital literacy, and other relevant areas.

  • Encourage cross-departmental collaboration and knowledge-sharing.

  • Archive webinar content to create an enduring resource bank for staff learning.

5. Guiding Principles

  • Inclusivity: All staff shall have equitable access to OIS webinars.

  • Quality: Content shall be relevant, evidence-based, and delivered by qualified experts.

  • Flexibility: Sessions will be designed to accommodate diverse schedules where possible.

  • Transparency: The planning, selection of topics, and evaluation of sessions will be open and participatory.

  • Continuous Improvement: Feedback mechanisms shall guide ongoing enhancements to the series.

6. Structure and Governance

  • Oversight: The Central Governance Office (CGO) shall oversee the OIS, under the supervision of the Orapuh Leadership Team.

  • Planning Committee: A committee of 3–5 members shall plan topics, select speakers, and coordinate logistics.

  • Resource Persons: Sessions may be led by internal experts or external professionals, as approved by the Registrar/DAF.

  • Frequency: The OIS shall run monthly starting January 2026.

  • Duration: Each webinar shall last between 60 and 90 minutes.

7. Content and Delivery

  • Themes: Leadership and management, teaching innovations, mentoring, research communication, wellbeing, digital tools, and emerging trends in oral and public health.

  • Format: Online webinar format including presentations, case studies, discussions, and Q&A.

  • Platform: Zoom, Google Meet, Microsoft Teams, Telegram, or another approved platform.

  • Materials: Presentations and handouts will be shared with participants before or after sessions where feasible.

8. Attendance and Participation

  • All staff are encouraged to attend every OIS session relevant to their roles.

  • Administrative levels, entities, and units may nominate staff to attend if attendance limits are set.

  • Attendance shall be recorded for reference in staff development records.

  • Staff are encouraged to actively participate by asking questions, sharing insights, and engaging in discussions.

9. Evaluation and Feedback

  • Participants shall complete a brief evaluation survey after each session.

  • Feedback will inform improvements in content, delivery, and scheduling.

  • Quarterly reviews of participation and impact shall be conducted by the Planning Committee.

10. Records and Archiving

  • All sessions shall be recorded where possible.

  • Recordings, slides, and other materials will be stored in a central Orapuh repository accessible to staff.

  • This archive will serve as a reference and training resource for future use.

11. Recognition and Incentives

  • Certificates of participation shall be issued for staff attending a set number of sessions annually.

  • Active contributors or presenters may receive commendation from the Leadership Team.

  • Participation records may be considered during staff appraisals and development reviews.

12. Budget and Resources

  • The OIS will operate primarily using internal resources to minimise costs.

  • Modest funds may be allocated for guest speakers, technical support, and materials.

  • All expenditures shall be approved by the DAF in line with Orapuh’s financial policies.

13. Review and Amendment of Policy

  • This policy shall be reviewed annually to ensure its relevance and effectiveness.

  • Amendments may be made by the Orapuh Leadership Team upon recommendation from the Planning Committee or HR.

14. Contact

For more information or to suggest topics or speakers, please contact:
[email protected]

Effective Date

This policy takes effect from 1 January 2026.