This policy outlines the guidelines for using Generative AI tools within Orapuh to ensure that all AI-generated content is coherent, valid, consistent, and ethically compliant.

Scope

This policy applies to all employees, contractors, and partners of Orapuh who use Generative AI tools to create, edit, or enhance any piece of work.

Guidelines

1. Disclosure and Transparency

  • Any work that incorporates AI-generated content must clearly indicate the sections enriched by AI. This can be done through annotations, footnotes, or a dedicated section within the document.
  • Authors must acknowledge the use of Generative AI tools in their submissions, specifying the extent and nature of the assistance received.

2. Submission for Review

  • All pieces of work containing AI-generated content must be submitted for review using the AI Generated Content Review Form (AGCR Form).
  • The AGCR Form should be filled out comprehensively, detailing the AI tools used and the specific parts of the work that were influenced by these tools.

3. Review Process

  • Submissions will be reviewed by Orapuh’s experts at OREB for coherence, validity, consistency, and ethical compliance.
  • The review process will assess:
    • Coherence: Ensuring the AI-generated content logically integrates with human-written sections and maintains a clear narrative.
    • Validity: Verifying the accuracy and reliability of the information provided by the AI.
    • Consistency: Checking for uniformity in style, tone, and terminology throughout the document.
    • Ethical Compliance: Ensuring the AI-generated content adheres to Orapuh’s ethical standards, avoiding plagiarism, bias, and inappropriate or harmful content.

4. Ethical Considerations

  • AI tools should be used responsibly and ethically. Users must ensure that AI-generated content does not mislead, deceive, or harm.
  • Users should be aware of potential biases in AI tools and strive to mitigate their impact.
  • Plagiarism is strictly prohibited. AI-generated content must be original or appropriately referenced.

5. Data Privacy

  • Users must ensure that any data input into AI tools does not violate Orapuh’s data privacy policies or compromise confidential information.
  • Sensitive information should not be shared with AI tools unless explicitly permitted by Orapuh’s data privacy guidelines.

6. Training and Support

  • Orapuh will provide training and resources to help users understand how to effectively and ethically use Generative AI tools.
  • Support will be available for users who need assistance with the AGCR Form or the review process.

7. Compliance and Enforcement

  • Compliance with this policy is mandatory. Non-compliance may result in disciplinary action, up to and including termination of employment or partnership.
  • Regular audits will be conducted to ensure adherence to this policy and to identify areas for improvement.

Conclusion

Orapuh is committed to leveraging Generative AI tools to enhance productivity and innovation while maintaining high standards of coherence, validity, consistency, and ethical compliance. This policy aims to guide users in the responsible use of AI, ensuring that all AI-generated content meets Orapuh’s quality and ethical standards.