The purpose of this policy is to establish guidelines and standards for the digital operations of Orapuh, an oral and public health organisation dedicated to providing swift access to astute information, education, and research for under-served populations.

Orapuh will maintain robust digital infrastructure, including secure servers, cloud storage, and communication platforms, to support the organization’s operations and ensure the confidentiality, integrity, and availability of data.

Orapuh is committed to safeguarding the privacy and security of all digital assets and sensitive information. Employees, volunteers, and interns must adhere to data security protocols, including password protection, encryption, and secure transmission of data.

All digital content produced and disseminated by Orapuh must adhere to high standards of accuracy, relevance, and accessibility. Content must be evidence-based, culturally sensitive, and tailored to the needs of under-served populations.

Orapuh is committed to ensuring that all digital content and platforms are accessible to individuals with disabilities. Websites, applications, and online resources must comply with accessibility standards, including WCAG 2.0 guidelines.

Digital communication channels, including email, messaging platforms, and social media, must be used responsibly and professionally. Employees, volunteers, and interns are expected to communicate respectfully and promptly, maintaining Orapuh’s reputation and brand integrity.

Remote work may be permitted for eligible employees, volunteers, and interns, subject to managerial approval and adherence to Orapuh’s remote work policy. Remote workers must comply with all applicable digital policies and procedures.

Orapuh encourages digital collaboration among team members, stakeholders, and partners. Collaboration tools, such as video conferencing, project management platforms, and document sharing systems, must be used effectively to facilitate teamwork and communication.

Orapuh is committed to continuous improvement in its digital operations. Feedback from stakeholders, performance metrics, and emerging best practices will be used to refine digital strategies and enhance the organisation’s impact.

Orapuh will provide training and development opportunities to ensure that employees, volunteers, and interns have the necessary digital skills and knowledge to perform their roles effectively. Training may include cybersecurity awareness, digital content creation, and platform usage.

All employees, volunteers, and interns are expected to familiarise themselves with and adhere to this digital operations policy. Non-compliance may result in disciplinary action, up to and including termination of employment or volunteer/internship status.

This digital operations policy will be periodically reviewed and updated as necessary to reflect changes in technology, regulations, and organisational needs.

All employees, volunteers, and interns are required to review and acknowledge receipt of this digital-only policy.